Legal

Privacy policy

Last updated 24 July 2026

Quiz Night (answersin.club) is operated by Brindleford Technologies Ltd, company number 16871436, registered in England and Wales at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ. We are the data controller for the personal data described here, and we handle it under UK GDPR. Contact: quizmaster@answersin.club.

What we collect, and why

• Account holders: your email address, your password (stored only as a hash, never readable by us), and your club's name. We need these to provide the service you signed up for (legal basis: contract).
• Quiz content: the questions, answers and images you create or upload. Stored to run your quiz nights.
• Teams on the night: a team name and the answers the team submits. Teams don't make accounts and we don't ask who they are. We process this to run the night the venue asked for (legal basis: legitimate interest), and it's deleted automatically 60 days after the night: team names, answers and standings included.
• Technical data: IP addresses appear in server logs and are used briefly, in memory, to rate-limit signups and password resets (legal basis: legitimate interest in keeping the service secure).
• Site analytics: which pages are opened, when, and on what sort of device. See Analytics below for exactly what that means and how to switch it off.

We don't collect payment details (online payment isn't live yet), and we don't buy, sell or share data for advertising.

Cookies

One cookie, qn_session, keeps account holders signed in. It's strictly necessary for the service and holds no tracking. There are no advertising cookies and no third-party cookies.

Cookies aren't the whole story, though, so see the next section: our analytics stores one item on your device without using a cookie to do it.

Analytics

We count visits, using Rybbit running on our own server in Germany. No third party receives this data and none of it is used for advertising. Each page view records the page address, the page you came from, your browser, operating system, screen size and language, and your approximate location — country and region, no closer.

It sets no cookies. It does store one item on your device: a randomly generated identifier, kept in your browser's local storage under the name rybbit-visitor-id, which lets us tell a returning visit from a new one. It is a random number. It is not linked to your account, your email address, your team or your answers, and it doesn't follow you to any other website. We rely on our legitimate interest in understanding whether the site works.

We don't keep your IP address. Our analytics uses it once, at the moment of the visit, to work out roughly what part of the world you're in. It isn't stored alongside your visit and isn't tied to the identifier above. The only other place an IP appears is briefly in our server logs, for the security reasons described under Technical data.

Analytics runs on every page, including the big screen in the venue and the phone pages teams use during a quiz. It records the page, not the play: we do not analyse team names, answers or scores.

Who else touches the data

• Contabo GmbH hosts our servers, located in the EU (France). All quiz and account data lives there. Our analytics runs on a second server of ours, also with Contabo, in Germany.
• errlens (France) records crashes and errors, so we find out when something breaks instead of waiting to be told. A report contains the technical detail of the fault — where in our code it happened, and which club or quiz was involved. It does not contain your name, your email address, your password, your answers, or the web address you were on if that address was itself a private link.
• Postmark (ActiveCampaign, USA) sends our transactional email: verification links, password resets, account notices. It sees the email address it's delivering to. Transfers are covered by ActiveCampaign's EU-US Data Privacy Framework certification.
• Anthropic powers the optional AI features, and only when a club chooses to use them. For the quiz generator, the theme and difficulty you type are sent to Anthropic's API and nothing else. For spreadsheet import, if your file isn't in our template's layout you can ask us to read it for you, and the contents of that file are sent to Anthropic's API so the questions can be extracted — so don't upload a sheet with anything private on it, and if it has a column of your own notes, delete it first. Files in our template's layout are read by our own software and are never sent anywhere. Uploaded content is used to answer that one request and is not used to train models.

We disclose data beyond this only if the law requires it.

How long we keep it

• Team names, answers and results: deleted 60 days after the quiz night.
• Uploaded spreadsheets: the file itself isn't kept. It's read, turned into a draft quiz for you to check, and the copy of the file is discarded as soon as it has been read.
• Analytics: page-view records are kept as long-term counts of how the site is used. They contain no name, email or account link.
• Account and club data: kept while your account exists. Email us to close your account and we delete it and your club's content.
• Unconfirmed signups never activate; the record sits unused until removed.
• Server backups are taken routinely and overwritten on rotation, so deleted data also ages out of backups.

Your rights

Under UK GDPR you can ask us for a copy of your personal data, ask us to correct or delete it, object to or restrict processing, and take your data elsewhere. Email quizmaster@answersin.club and we'll act on it. If you're unhappy with how we handle your data you can complain to the Information Commissioner's Office at ico.org.uk.

Changes

We update this policy when what we do with data changes. The revision date below, and the date at the top, always tell you which version you're reading — worth a glance if it matters to you.

Revised 24 July 2026.